Job Description
Benefits: - 401(k)
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
Office Coordinator
RNL Homes is a proud local homebuilder dedicated to excellence in every detail of our homes. As a thriving company, we are united by a shared vision:
“Do every single ordinary thing in an extraordinary manner.” We prioritize open communication to support our team's career aspirations while fostering a workplace culture defined by versatility, innovation, and industry-leading standards. Guided by our core values—integrity, client-focused commitment, and continuous improvement—we aim to inspire positive change within our company and the local community. We’d be thrilled to have you join our team!
Job Description:
We are seeking a highly skilled, energetic, and detail-driven
Office Coordinator to be the central hub of our fast-paced, dynamic office. This role requires a sharp multitasker who thrives on organization, takes pride in keeping operations running seamlessly, and can balance multiple priorities with a positive, solutions-focused attitude.
The ideal candidate will excel at managing diverse responsibilities — from maintaining a professional and welcoming office environment to expertly coordinating closings, supporting company leadership, and assisting with bookkeeping and HR initiatives.
Responsibilities - Maintain a professional, welcoming, and well-organized office environment, ensuring all spaces are clean, stocked, and presentable.
- Oversee daily office needs, including preparing coffee, stocking the design studio fridge, and maintaining the breakroom.
- Manage office supplies, coordinate repairs and maintenance, and handle insurance-related payments.
- Process incoming mail, coordinate basic IT needs, and manage company vehicle registration and insurance.
- Provide executive assistant support to company owners, handling scheduling, communications, and administrative tasks.
- Lead closing coordination, including confirming contracts, sending welcome communications to buyers, and finalizing closing dates.
- Schedule surveys, appraisals, and warranty orders, and manage Guild Quality survey scheduling.
- Coordinate with lenders and title companies to ensure all documents are completed accurately, including VA/FHA forms as applicable.
- Review closing disclosures, secure required approvals, and maintain organized records of executed documents.
- Communicate with internal teams regarding key milestones, timelines, and project updates.
- Prepare and distribute weekly progress and closing reports.
- Assist with bookkeeping functions such as payroll processing, overhead expense tracking, invoice management, utility payments, and permit acquisition.
- Support human resources initiatives, including onboarding new employees, coordinating recognition programs, and ordering branded apparel or promotional items.
- Perform a variety of other administrative/assistant duties as needed to support the success of the team.
Qualifications - Proven experience in office management, administration, or a similar role.
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Detail-oriented with strong follow-up and problem-solving abilities.
- Proficient in Microsoft Office Suite, Google Workspace, or similar tools.
- Experience in the real estate or construction industry is a plus, but not required.
Job Tags
Work at office, Local area,